Legal Inventory Management

At Barclays, we don’t just adapt to the future – Embark on a transformative journey in the “Legal Inventory Management” (LIM) team where you'll spearhead the evolution of our Legal function. As a member of the global LIM team, you will be supporting the LIM Directors, and other LIM team members, globally with the development and maintenance of Barclays’ laws, rules and regulations (LRR) inventories (LRR Inventories). The role holder will work in collaboration with other stakeholders across the organization to assist with the embedment of Barclays’ LRR Risk Management framework. The LIM team is responsible for embedding the roles and responsibilities of Barclays lawyers across the globe in relation to LRR Risk (being the risk of non-compliance with laws, rules and regulations). This activity will help Barclays ensure that it adheres to the LRRs applicable to it, wherever Barclays operates.

Accountabilities:

The role holder will work collaboratively with Barclays’ Business and Chief Controls teams as well as Risk and Compliance, on the sustainable implementation and embedment of roles and responsibilities for Barclays lawyers in relation to LRR Risk.

This will include:

• Assisting with the development, management and maintenance of the LRR Inventories.
• Assisting with the maintenance and operation of Legal Procedures relating to LRR Risk management, including the LIM team’s Global Inventory Procedure.
• Creating and producing appropriate MI to senior governance forums.
• Developing knowhow in relation to the activities of the LIM team and in relation to new LRRs.
• Providing feedback and input required to Technology for the functionality of the databases housing the LRR Inventories.
• Providing input to data governance and quality control requirements in relation to the LRR Inventories.
• In collaboration with the Legal Learning and Development Lead, supporting training of colleagues within the Legal function globally in relation to LRR Risk management and the role of the Legal function in LRR Risk management.
• Supporting collaboration across the Legal function globally to enhance the consistency of LRR interpretation.
• Providing support to lawyers within the Legal function globally on remediation activity relating to LRR Risk.
• Collaborating across the Legal function globally, as well as with stakeholders across the organization, to ensure that LRRs are effectively allocated to, and adequately reflected within, relevant policies, standards, and controls.
• Supporting across a range of special projects, remediations and enhancements in LRR interpretation and controls.
• Supporting in the creation of an effective LRR risk and control culture, reinforcing the importance of effectively managing and escalating LRR Risk as well as supporting the Chief Controls Office, Compliance and Internal Audit functions in relation to their oversight of the same.

Essential Skills/Basic Qualifications:

• Experienced paralegal, qualified lawyer or equivalent preferred and/or experienced Compliance officer.
• Experience working in the financial services sector within a Legal or Compliance function, or similar.
• Strong capabilities in identifying and tracking issues or themes arising through processes which the LIM team are engaged in.
• A strong background in the creation of, and curiosity for enhancing, controls and procedures within an organization.
• An ability to identify improvements to a risk and control framework and providing appropriate challenge.
• Ability to assimilate information quickly as well as synthesize insights and inputs from across multiple workstreams and teams on a complex subject matter. Ability to form impartial, effective, and strategic conclusions.
• Ability to deliver consistently and to a high standard against a broad range of competing priorities and to plan and manage a portfolio of multiple tasks/projects through to completion.
• Displays strong interpersonal and communication skills. The ability to build and manage an effective internal and external stakeholder network.
• Excellent Excel and SharePoint skills, confident using Microsoft Office suite.
• We will also consider candidates with experience in data handling and management, including candidates with the ability to analyse, interpret and validate data; perform quality control on large volumes of data; create MI based on business needs; and read and understand data at both macro and micro level.

Desirable skills/Preferred Qualifications:

• Experience engaging with senior stakeholders and/or supporting legal professionals.
• Good understanding of a risk and control framework (including, if applicable, Barclays LRR Risk Management framework) and of the legal and regulatory landscape within which Barclays operates.
• Makes recommendations for, and can implement, change.
• Proactively collaborates across different teams and geographies both within and beyond the Legal function.

Location: Pune

Purpose of the role

To manage eDiscovery matters and drive eDiscovery strategy on matters with internal and external stakeholders, advising legal and other teams on challenges related to identification, preservation, retrieval, culling, analysis and use of data. Provide comprehensive technical expertise for data preservation, retrieval and culling exercises bank wide. Also responsible for supplier management of eDiscovery vendors, management of external eDiscovery spend by vendors and law firms, and relationship management of eDiscovery suppliers (including maintenance of data security and privacy) and collaboration cross functionally on various bank-wide initiatives that impact eDiscovery processes as well as ensuring that eDiscovery activities are aligned with the bank's overall goals and objectives. 

Accountabilities

• Partnership with internal stakeholders, outside counsel and eDiscovery suppliers throughout lifecycle of a matter to oversee matter activities, ensuring best practices are implemented with an eye to advocacy, reduction of risk and management of costs.
• Management of eDiscovery matters, including identification and preservation of relevant data sources, retrieval, search, processing of data, analysis/ review of data for production of data in response to legal or regulatory requests as well as internal investigations and proactive compliance matters.
• Management of Disposal Hold and Defensible Disposal processes as well as eDiscovery activities in compliance with records and data management standards, including those related to data protection and data retention.
• Developing and delivering training programmes to educate employees on legal and regulatory requirements related to eDiscovery and disposal hold processes.
• Relationship management with eDiscovery vendors, including selecting and retaining vendors, negotiating contracts, and ensuring that vendors provide high-quality eDiscovery services. This includes security and privacy requirements.
• Development and implementation of eDiscovery and disposal hold policies and procedures.
• Collaboration on strategic initiatives and projects to reduce cost and risk associated with the use of electronic data.
• Collaboration and/or consultiion with internal and/or external parties to leverage technology to increase efficiency during the retrieval process for new and existing e-comms data sources.
• Management and implementation of retrieval according to standard operational procedures for centralised data sources as well as preservation processes.

Assistant Vice President Expectations

• To advise and influence decision making, contribute to policy development and take responsibility for operational effectiveness. Collaborate closely with other functions/ business divisions.
• Lead a team performing complex tasks, using well developed professional knowledge and skills to deliver on work that impacts the whole business function. Set objectives and coach employees in pursuit of those objectives, appraisal of performance relative to objectives and determination of reward outcomes
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they will lead collaborative assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will identify new directions for assignments and/ or projects, identifying a combination of cross functional methodologies or practices to meet required outcomes.
• Consult on complex issues; providing advice to People Leaders to support the resolution of escalated issues.
• Identify ways to mitigate risk and developing new policies/procedures in support of the control and governance agenda.
• Take ownership for managing risk and strengthening controls in relation to the work done.
• Perform work that is closely related to that of other areas, which requires understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategy.
• Engage in complex analysis of data from multiple sources of information, internal and external sources such as procedures and practises (in other areas, teams, companies, etc).to solve problems creatively and effectively.
• Communicate complex information. 'Complex' information could include sensitive information or information that is difficult to communicate because of its content or its audience.
• Influence or convince stakeholders to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.